Why do people send memos?
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To give information (e.g. about events, activities, changes)
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To ask for information (e.g.g preferred holiday dates)
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To give instructions or remind people to také action (e.g. new procedures)
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To make recommendations (e.g.g to buy new equipment; how to solve a problém)
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To send a report or summary, notes rom a meeting, etc.
Layout
When writing memos, you should follow the standard format.
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name of person/people who will receive the memo
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name of person/people sending the memo
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the subject of the memo
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date
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no opening is necessary
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main message
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action or recommendation
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name or initials of the person sending the memo, but this is not necessary
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no closing
Useful phrases for memos
Giving information
This is to inform you that…
I am/We are pleased/sorry to inform you that…
I/We wish to inform you…
Requesting information
I/We would like to have…
Could you give me/us…
Would you sen dme…
Giving instructions
Please follow the new procedures
Check…
Be sure to…
I/We want…
Reminding people to do something
Don´t forget to…
Please remember to…
Making recommendations
I/We feel it is the best to buy new equipment.
I/We recommnend the XS model.
Sending a report
Please see the attached report.
Asking for action
Would everybody please send their comments by Friday.
Do…
Write…
Phone…
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